CategoriesTechnology

Harnessing Generative AI to Simplify and Enhance Background Verification

It might be challenging for firms to investigate the backgrounds of potential employees or collaborators. It takes a lot of time and effort to look through all the paperwork and information. Furthermore, mistakes are simple to make. With numerous types of documentation, regulations to follow, and safety precautions to be taken, this process can also be rather complicated.

However, the Background Verification (BGV) platform offers a fresh and clever solution for handling BGV efficiently. It’s like having a very helpful assistant who helps you out, saves you time, and cuts your expenses in half!

Enhance BGV Solution

  1.  Automate the extraction of relevant information from documents (educational certificates, professional certificates, etc.): BGV automation involves using technology, such as Optical Character Recognition (OCR) and Natural Language Processing (NLP), to scan and extract relevant data from various documents like educational certificates, professional certificates, resumes, etc. This automation streamlines the process, reduces human error, and accelerates data extraction.

  2.  Reconciliation of Extracted data with verification received from Competent authority: Once data is extracted from documents, it needs to be cross-verified with information obtained from competent authorities or official sources. BGV automation can facilitate this by comparing the extracted data with the data provided by the authorities, helping to identify any discrepancies or inaccuracies.

  3.  Generation of final QC Report: BGV automation can generate Quality Control (QC) reports that summarize the verification process. These reports may include details on the extracted data, any discrepancies found, and the status of the verification. These reports can help in decision-making and maintaining transparency.

  4.  Seamless integration with Downstream MIS/ERP applications: To ensure a smooth workflow, BGV automation should seamlessly integrate with downstream Management Information Systems (MIS) or Enterprise Resource Planning (ERP) applications. This integration allows for the transfer of verified data to relevant systems, reducing manual data entry and errors.

  5.  Improved TAT for BGV processing: Turnaround Time (TAT) is crucial in background verification. BGV automation accelerates the process by reducing manual tasks, which can lead to faster verification and decision-making. This, in turn, improves the overall efficiency of the background verification process.

  6.  Dashboard and reports: BGV automation can provide dashboards and real-time reports that offer insights into the status of ongoing verifications. These tools help in tracking progress, identifying bottlenecks, and ensuring transparency in the verification process.

  7.  Customizable workflows as per business rules: BGV automation systems should be flexible and allow businesses to define and customize their verification workflows according to their specific needs. This customization ensures that the system aligns with the organization’s unique requirements and processes.

  8.   Integration with Existing Background Verification Application: This point underscores the system’s ability to seamlessly integrate with the business’s existing background verification application, as well as other tools and systems relevant to Generative AI (Gen AI). This integration enhances organizational efficiency by connecting with critical software and processes.

Benefits of BGV Solution

  • Efficient Automation for Productivity: AI-driven document processing is a transformative force in enhancing workplace productivity. By automating data entry, document organization, and complex tasks, this technology allows employees to allocate more time to strategic and value-added activities. Moreover, it efficiently handles unstructured documents, overcoming the challenges typically associated with manual processing. This results in a more streamlined workflow and improved overall productivity.
  • Error Reduction and Cost Savings: The technology’s proficiency in error identification and correction, honed through extensive dataset training, is a cornerstone for enhancing data accuracy. By reducing the risk of costly mistakes, AI-driven document processing not only ensures a higher quality of output but also contributes to significant cost savings. Its cost-effectiveness is further emphasized through the minimization of manual labor, automation of repetitive tasks, and effective mitigation of compliance risks, making it a financially prudent solution.
  • Organized Document Management for Compliance: AI-driven document processing plays a pivotal role in maintaining organized and easily accessible documents. Through automated classification, key data extraction, and efficient indexing, the system ensures a structured document repository. Additionally, it assists in the implementation of compliant and secure document retention and disposal policies. This proactive approach reduces the likelihood of fines and penalties, promoting a compliant and risk-averse organizational environment.
  • Prompt and Secure Operations: The technology’s ability to accelerate document processing 24/7, handle multiple documents simultaneously, and automate routine tasks significantly enhances operational efficiency. This promptness in task execution translates to quicker decision-making and more agile business processes. Equally important is its commitment to data security. Through encryption, access control, and the identification of suspicious activities, AI-driven document processing establishes a robust security framework, safeguarding sensitive information and bolstering overall security measures in the organization.

A new Background Verification (BGV) platform powered by Generative AI (Gen AI) is helping businesses streamline the BGV process and make it more efficient and accurate. The platform extracts critical information from documents, verifies the information twice, generates quality check reports, integrates with other systems, quickens the process, provides instantaneous updates, and adapts to user needs.

The benefits of the BGV platform include faster execution, correcting mistakes, saving cash, maintaining order, greater accuracy, being prompt and effective, and safe and secure data. Overall, the BGV platform is a valuable tool for businesses that can help them improve the quality of their BGV process and make faster and more informed hiring decisions.

CategoriesTechnology

Decoding Geographic Information Systems: A Comprehensive Dive into How They Operate

What is GIS?

87% of respondents from a survey believe that GIS is extremely important or significant for their firms, indicating that GIS is crucial to their operational procedures. Given that we anticipate that the readers of this journal are already familiar with the numerous uses for GIS across a wide range of industries.

Geospatial information systems (GIS) have completely changed how we gather, examine, and display spatial data. In this blog post, we will delve into the world of GIS, exploring its impressive statistics, the challenges it faces, and the numerous advantages it brings to various industries.

Importance of Spatial Data:

Location-Based Insights: Spatial data adds a critical dimension to information by tying it to specific locations on the Earth’s surface. This enables a better understanding of how geographic factors influence various phenomena.

Decision-Making: Many decisions have a spatial component, whether it’s determining the optimal location for a new store, identifying areas prone to natural disasters, or planning transportation routes. Spatial data helps in making informed decisions.

Problem-Solving: GIS mapping aids in solving complex problems by analysing patterns and relationships in spatial data. This is particularly useful in fields such as urban planning, environmental management, and public health.

Visualization: Maps are powerful tools for visualizing complex data. By displaying information spatially, patterns and trends become easier to identify and comprehend.

Communication: Maps are universally understood, making them an effective means of communicating information to various stakeholders, including policymakers, communities, and the public.

Predictive Modelling: Spatial data can be used for predictive modelling, helping to anticipate future trends or events based on historical patterns and relationships.

Future Trends in GIS Mapping:

The field of Geographic Information Systems (GIS) mapping is continuously evolving, driven by advancements in technology and new ways of collecting, analysing, and visualizing spatial data. In this section, we’ll explore three exciting future trends that are shaping the landscape of GIS mapping: AI and Machine Learning Integration, Real-time GIS and Internet of Things (IoT), and Augmented Reality in Mapping.

  1. Work order and asset management
  • Field techs and office staff can analyse key GIS data on their mobile app to stay updated on crucial location-based notifications. 
  • The position of field technicians and client addresses is provided by GIS, making the construction of field maps and call responses simpler. 
  • With location-based updates, incidents can be identified and reported considerably more quickly. The status of work orders can be simultaneously updated for managers, which can assist them in reallocating the nearest resources.  
  • Enhances asset upkeep by making it simple to access assets, attribute data, and equipment tracking. 
  • Managers can effectively find and create work orders using interactive maps. The maps can also have annotations added to them, and they can be joined to work orders.
  • By locating widely dispersed equipment, preventive maintenance and inspection of it can be efficiently planned. 
  • Productivity per resource can be significantly increased by combining fieldwork assignments through task groupings in specified geographic locations.
  1. AI and Machine Learning Integration:

Automated Analysis: AI and machine learning algorithms are being integrated into GIS to automate complex spatial analyses. These algorithms can identify patterns, detect anomalies, and predict trends from large datasets, enhancing decision-making.

Image Analysis: AI can analyse satellite and aerial imagery to classify land cover, detect changes over time, and identify objects of interest like buildings or roads.

Routing Optimization: Machine learning can improve routing algorithms by considering real-time traffic data, historical patterns, and user preferences, leading to more efficient navigation.

Benefits:

Faster and more accurate analysis of large and complex spatial datasets.

Improved predictive modelling for various applications, such as urban growth and environmental changes.

Enhanced mapping of dynamic phenomena like disease outbreaks and traffic patterns.

  1. Dashboard:

A GIS (Geographic Information System) dashboard is a visual representation of geographic and spatial data in a user-friendly and accessible format. It typically displays data on a map along with charts, graphs, and other visual elements to provide a comprehensive view of geographic information and trends. Creating a GIS dashboard involves integrating various layers of spatial data and non-spatial data to generate meaningful insights for decision-making.

Benefits: 

GIS dashboards provide a visual representation of complex geographic and spatial data, making it easier to understand patterns, trends, and relationships.

Admin dashboard that enables role-based user creation, so you can ensure that everyone on your team has the access they need to do their job.

SMS or Email notification for any task assignments/alerts as required

  1. Real-time GIS and IoT:

Data Streaming: Integrating real-time data from Internet of Things (IoT) devices provides continuous updates on various environmental and urban parameters, enabling dynamic mapping and analysis.

Situational Awareness: Real-time GIS allows emergency responders to monitor events as they unfold, aiding in disaster management, tracking assets, and coordinating responses.

Smart City Applications: Real-time data from sensors and devices can be used to optimize traffic flow, manage waste collection, and monitor air quality, contributing to the development of smarter cities.

Benefits:

Timely decision-making based on current, accurate data.

Enhanced ability to respond to dynamic events and emergencies.

Improved management of urban services and infrastructure.

  1. Augmented Reality in Mapping:

Interactive Visualization: Augmented reality (AR) technologies enable the superimposition of digital information into the real world, enhancing the visualization of spatial data on mobile devices or AR glasses.

Field Data Collection: AR applications can assist field workers by overlaying relevant information on their view, such as utility lines or property boundaries.

Public Engagement: AR can provide immersive experiences for public participation in urban planning projects, allowing stakeholders to visualize proposed changes in real-world contexts.

Benefits:

Enhanced understanding of spatial relationships and data through interactive visualizations.

Improved accuracy in field data collection and navigation.

Engaging and informative public engagement in urban planning and development.

Advantages:

Informed Decision-Making: GIS provides a visual and spatial context for data, enabling better decision-making. Urban planners can use GIS to analyse traffic patterns, healthcare professionals can map disease outbreaks, and businesses can identify ideal locations for new stores.

Resource Management: Industries such as agriculture, forestry, and water resource management benefit from GIS by optimizing land usage, monitoring crop health, and tracking resource distribution.

Emergency Response: GIS plays a crucial role in disaster management by helping emergency responders identify affected areas, allocate resources, and coordinate rescue operations effectively.

Environmental Conservation: GIS aids environmentalists in tracking deforestation, monitoring wildlife habitats, and assessing the impact of climate change. This information is vital for developing conservation strategies.

Infrastructure Planning: Urban planners use GIS to design infrastructure projects, such as roads and utilities, by analysing existing infrastructure, traffic patterns, and population density.

Summary

The future of GIS mapping is characterized by the integration of cutting-edge technologies that enhance analysis, visualization, and decision-making. As AI, real-time data, and augmented reality continue to shape the field, GIS professionals and enthusiasts have exciting opportunities to innovate and create solutions that address complex spatial challenges across various industries. These trends are not only transforming how we interact with spatial data, but also unlocking new insights that drive sustainable development and better-informed decision-making.

CategoriesTechnology

Locking the Digital Doors: Understanding Web and Mobile App Security

In our digital world, apps on our phones and websites we visit are like doors to a house. But just like we lock our doors to keep bad guys out, we need to protect these apps from cyber bad guys. One way we do this is through something called a Web Application Firewall, which acts like a security guard for our apps. It stops the bad guys from sneaking in and causing trouble.

Another important thing to know is that these apps talk to each other using something called APIs. APIs help them share information. But if not handled carefully, they can accidentally spill sensitive information. OWASP help us understand the risks associated with these APIs, so we can make sure our apps are safe and sound. Together, let’s learn more about keeping our apps safe and our digital world secure!

  1. Web and Mobile application Security

Securing web and mobile applications is crucial to protect sensitive data and ensure user safety. Here are the top 10 things to do:

  • Authentication and Authorization: Implement strong user authentication and authorization mechanisms to ensure that only authorized users can access certain features or data.
  • Data Encryption: Use encryption techniques (SSL/TLS) to protect data transmission between the client and server. Also, encrypt sensitive data at rest.
  • Input Validation: Validate and sanitize all user inputs to prevent common vulnerabilities like SQL injection and cross-site scripting (XSS).
  • Session Management: Implement secure session management practices to prevent session hijacking and fixation attacks.
  • API Security: Secure your APIs with authentication tokens, rate limiting, and proper access controls. Use API keys or OAuth for authorization.
  • Code Review and Testing: Regularly review and test your code for vulnerabilities. Use static analysis and dynamic testing tools to identify and fix security issues.
  • Patch Management: Keep all software components, libraries, and frameworks up to date with the latest security patches.
  • Error Handling: Implement proper error handling to avoid revealing sensitive information in error messages.
  • Security Headers: Use security headers like Content Security Policy (CSP), HTTP Strict Transport Security (HSTS), and Cross-Origin Resource Sharing (CORS) to control browser behavior.
  • Security Training and Awareness: Train your development and QA teams in secure coding practices and keep them updated on the latest security threats and best practices.
  • Regular security audits and penetration testing should also be part of your security strategy to proactively identify and mitigate vulnerabilities in your web and mobile applications.

2. Top 10 OWASP API Security Risk

The Open Web Application Security Project (OWASP) provides a list of the top 10 most critical web application security and API Risk official website (https://owasp.org)

API1:2023 – Broken Object Level Authorization

APIs tend to expose endpoints that handle object identifiers, creating a wide attack surface of Object Level Access Control issues. Object level authorization checks should be considered in every function that accesses a data source using an ID from the user.

API2:2023 – Broken Authentication

Authentication mechanisms are often implemented incorrectly, allowing attackers to compromise authentication tokens or to exploit implementation flaws to assume other user’s identities temporarily or permanently. Compromising a system’s ability to identify the client/user, compromises API security overall

API3:2023 – Broken Object Property Level Authorization

This category combines API3:2019 Excessive Data Exposure and API6:2019 – Mass Assignment, focusing on the root cause: the lack of or improper authorization validation at the object property level. This leads to information exposure or manipulation by unauthorized parties.

API4:2023 – Unrestricted Resource Consumption

Satisfying API requests requires resources such as network bandwidth, CPU, memory, and storage. Other resources such as emails/SMS/phone calls or biometrics validation are made available by service providers via API integrations, and paid for per request. Successful attacks can lead to Denial of Service or an increase of operational costs.

API5:2023 – Broken Function Level Authorization

Complex access control policies with different hierarchies, groups, and roles, and an unclear separation between administrative and regular functions, tend to lead to authorization flaws. By exploiting these issues, attackers can gain access to other users’ resources and/or administrative functions

API6:2023 – Unrestricted Access to Sensitive Business Flows

APIs vulnerable to this risk expose a business flow – such as buying a ticket, or posting a comment – without compensating for how the functionality could harm the business if used excessively in an automated manner. This doesn’t necessarily come from implementation bugs.

API7:2023 – Server Side Request Forgery

Server-Side Request Forgery (SSRF) flaws can occur when an API is fetching a remote resource without validating the user-supplied URI. This enables an attacker to coerce the application to send a crafted request to an unexpected destination, even when protected by a firewall or a VPN.

API8:2023 – Security Misconfiguration

APIs and the systems supporting them typically contain complex configurations, meant to make the APIs more customizable. Software and DevOps engineers can miss these configurations, or don’t follow security best practices when it comes to configuration, opening the door for different types of attacks.

API9:2023 – Improper Inventory Management

APIs tend to expose more endpoints than traditional web applications, making proper and updated documentation highly important. A proper inventory of hosts and deployed API versions also are important to mitigate issues such as deprecated API versions and exposed debug endpoints.

API10:2023 – Unsafe Consumption of APIs

Developers tend to trust data received from third-party APIs more than user input, and so tend to adopt weaker security standards. In order to compromise APIs, attackers go after integrated third-party services instead of trying to compromise the target API directly.

3. Importance of WAF web application firewall

A Web Application Firewall (WAF) is a crucial component in modern cybersecurity, primarily focused on protecting web applications from a variety of online threats and attacks. Here are several key reasons highlighting the importance of WAF:

  • Protection from Web Application Attacks: WAFs are designed to defend against common web application attacks, including SQL injection, cross-site scripting (XSS), cross-site request forgery (CSRF), and more. These attacks can compromise data integrity, steal sensitive information, or disrupt application functionality.
  • Zero-Day Attack Mitigation: WAFs can detect and mitigate new and emerging threats, even before patches or security updates are available. They do this by analyzing incoming traffic patterns and behavior anomalies.
  • Reduced Attack Surface: By filtering and monitoring incoming web traffic, WAFs help reduce the attack surface of web applications. They can block malicious requests before they reach the application server, minimizing the risk of exploitation.
  • DDoS Attack Mitigation: Some advanced WAFs have Distributed Denial of Service (DDoS) protection capabilities. They can identify and mitigate large-scale traffic floods, helping maintain service availability during attacks.
  • Compliance Requirements: Many regulatory standards and compliance frameworks, such as PCI DSS and HIPAA, mandate the use of security measures like WAFs to protect sensitive data. Implementing a WAF can help organizations meet these requirements.
  • Logging and Auditing: WAFs provide detailed logs of incoming traffic and blocked threats. These logs can be invaluable for security audits, incident response, and forensic analysis.
  • Real-Time Threat Monitoring: WAFs offer real-time monitoring of web traffic, enabling security teams to identify and respond to threats quickly. They can trigger alerts or automated responses to specific attack patterns.
  • Traffic Normalization: WAFs can normalize incoming traffic, filtering out malicious or malformed requests. This helps ensure that only legitimate, well-formed requests reach the application, improving its overall stability.
  • Protection for Legacy Applications: WAFs can protect older or legacy web applications that may not have been built with modern security practices in mind. They act as an additional layer of security for such applications.
  • Cost-Efficient Security: Implementing a WAF can be more cost-effective than addressing vulnerabilities and responding to security incidents after an attack has occurred. It provides proactive, continuous protection.

In summary, a Web Application Firewall is a critical security component for safeguarding web applications from a wide range of threats. It helps organizations maintain the confidentiality, integrity, and availability of their web services and sensitive data.

  • Simple antivirus software is designed primarily to detect and remove known malware and viruses based on predefined signatures and patterns. While antivirus programs are important for basic protection, they have limitations that make them insufficient in today’s complex cybersecurity landscape.

 Here’s why EDR (Endpoint Detection and Response) is necessary:

1.Limited Detection Capabilities: Antivirus relies on known signatures and patterns to identify threats. It may miss zero-day attacks and sophisticated malware that haven’t been previously identified.

2.Lack of Behavioral Analysis: EDR solutions monitor the behavior of files and processes on an endpoint. They can detect suspicious activities, such as unusual system behavior or data exfiltration, even if there are no known malware signatures involved.

3.Advanced Threats: EDR solutions are better equipped to detect advanced threats like fileless malware and polymorphic malware that can change their code to evade traditional antivirus scans.

4.Incident Response: EDR provides real-time monitoring and alerting, helping organizations respond quickly to security incidents. Antivirus software typically lacks these features.

5.Visibility and Investigation: EDR solutions provide detailed information about endpoint activity, allowing security teams to investigate incidents thoroughly, trace the source of an attack, and understand its scope.

6.Threat Hunting: EDR enables proactive threat hunting. Security analysts can search for signs of compromise and anomalies to detect threats that may have gone unnoticed by traditional antivirus.

7.Compliance and Reporting: EDR solutions often provide extensive reporting capabilities, which are crucial for compliance with data protection regulations and for demonstrating a proactive approach to security.

8.Adaptive Protection: EDR can adapt its response to evolving threats, applying behavioral analysis and machine learning to identify new attack patterns.

In summary, while antivirus software is a fundamental layer of protection, EDR complements it by offering advanced threat detection, real-time monitoring, incident response capabilities, and the ability to investigate and mitigate complex security incidents. In today’s rapidly evolving threat landscape, EDR is a critical component of a comprehensive cybersecurity strategy.

This blog emphasizes the critical importance of securing web and mobile applications in our digital era. It highlights the escalating threat landscape targeting crucial elements of our digital infrastructure. APIs (Application Programming Interfaces) are crucial for application functionality but can pose significant security risks if not adequately protected. The OWASP API Security Top 10 is a vital resource that sheds light on prevalent vulnerabilities in the API landscape. The blog delves into these risks, providing a comprehensive analysis of their implications and suggesting potential solutions. Additionally, the blog underlines the fundamental role of a Web Application Firewall (WAF) in enhancing digital security by monitoring and filtering traffic, acting as a defense against cyber threats. It invites readers to join this journey to enhance their understanding of web and mobile application security, fostering a safer digital future.

CategoriesTechnology

Technology Transformation in an Enterprise: Key Strategies for Success in 2023 and Beyond

Welcome to our special interview series, where we talk to people who have been there and done that. In this edition, we have Ajinkya Mulay, who is the Head of Blue Ocean at AIQoD. Let’s dive into his story, the obstacles he faced, his successes, and the important lessons he has learned throughout his journey of Technology based transformation.

With technologies like Generative AI taking the world by storm, businesses are under more pressure than ever to keep their tech up to date and use the newest tools and solutions as technology continues to advance at an unparalleled rate. Enterprise technology improvements are crucial for businesses looking to maintain their competitiveness, increase productivity, and simplify operations. These improvements, however, could potentially come with significant challenges, like budgetary constraints. We’ll talk about the numerous difficulties that companies encounter when updating their enterprise technology in this interview, as well as explore methods and best practices for handling these updates efficiently. Whether you work in IT or are a business executive, this debate will give you insightful information about the world of enterprise technology updates and give you the skills and expertise you need to compete in the fast-paced digital environment of today.

  • Why is technology upgrade important?

As we all know, technology plays an important role in everyone’s life, and to solve new-age business problems, we can’t look at the same old technologies. Technology upgrades help in many aspects, like UI/UX, speed, and security, with fewer implementation cycles. Here are some examples of the cons of remaining with older technologies:

Scalability issues may arise for older systems built with monolithic architecture, but if your tech stack is updated and you switch from monolithic to microservice-based architecture, it will benefit you in a big way. 

Building Responsive Applications on all devices and OS would have been exceedingly challenging as front-end design was only reliant on HTML and CSS. With less coding and quicker delivery, frontend technology advancements like HTML5, SCSS, Bootstrap, Material UI, and Service Workers (PWA) will meet these challenges very quickly. In short there are many benefits of being always on the latest technologies.

  • AIQoD used to work on which tech stack earlier?

In 2016, we were using the PHP Laravel framework and MySQL as our backend database.

  • I understand that you were pivotal in changing the tech stack from PHP to Mean stack, how did you do it? 

We were utilizing PHP and MySQL to build a product, as I indicated earlier, but after some time, it started to become a barrier when we tried adding new features and managing unstructured data. As a team, we made the deliberate decision to move the product to the new stack, but it was not an easy choice because we were not putting much work into the migration, which slows down the creation of new products. But after that, my technical team and top management held a brainstorming session where we identified the pros. and cons of this decision, We have already decided to use a MEAN stack after having shortlisted new stacks to migrate to, conducting research, speaking with users of the stack, and considering the product plan. We developed a migration plan after the team had unanimously approved and finalized the MEAN stack. Since we are switching from SQL to NoSQL, creating a MongoDB schema was the first thing we did. Then, because our PHP stack had previously been monolithic in nature, we opted to employ a microservice design for our backend. To determine how many microservices we should have when we begin migrating, we performed a logical breakdown of our monolithic architecture. And this is where my contribution comes in: I wrote the first MEAN stack program and structure for the platform on which we started migrating and completed the entire migration in a few months.

  • What are the technologies AIQoD is working on/leveraging presently and how it is performing?

As mentioned earlier, currently we are using the MEAN stack as our base, which includes Angular 14, NodeJS, Node MongoDB 6.0, and Express JS. We also use Python to solve problems related to AI/ML. The platform also uses Redis for caching. We are pioneers in deploying our solution on the cloud (AWS, Azure, etc.) using Docker images on the Kubernetes cluster.

Technology Transformation in an Enterprise
  • How did you see the technology change in the company throughout the years? 

The business never loses sight of technology. We review our stack every quarter and assess any improvements that have been made as well as the addition of new features in accordance with the product strategy. For instance, our front end is currently using Angular 14, although we were using Angular 2 five years ago when we transitioned to Angular we added other layers over the years, such as document digitization based on AI. In the product, we introduced a caching layer utilizing Redis and an NLP layer for categorization and Atlas for databases as a service and added an analytical engine to the solution. We recently integrated with chatGPT to generate automated code and new innovations in technologies will keep coming in where we need to think ahead and keep moving forward and adopting these technologies. We have been constantly on the lookout of technology changes and we were very conscious and planned the upgrades that we need to do on the platform this goes through a rather quick approval process to ensure bureaucracy will not cripple our platform growth.

 

  • What are the problems you face while changing the technology or upgrading the technology department? 

Any upgrades are first uncomfortable, but understanding what advantages we will experience in the long run always helps. Knowing the new technology is the first issue we encounter when it is implemented, thus learning the technical details of the new technology might be difficult if there isn’t a team member with experience who has already worked with it. A major issue that will arise in the first few months after a technology upgrade is, in my opinion, the team’s acceptance of the change. To get around this, I first built a straightforward prototype with a folder structure. All the vital tools needed for this stack, which facilitates streamlined development and deployment, have been identified. VS Code Studio as a code editor, Postman as a rest client, Swagger for API description, MongoDB Compass for GUI querying, and Jenkins for creating CI/CD pipelines are a few well-known names. Other developers have held thorough sessions with the team on each subject and component of the new stack after gathering information alongside me, which aids in quicker adoption.

 

  • As you lead the whole tech team in the company, how do you leverage people skills for completing the task? 

Every member of the team brings a unique set of abilities and talents to the table, whether it be expertise in client communication, troubleshooting complex issues, problem-solving techniques, or specialized tech skills like front-end, back-end, etc. Taking all of this into account, we examined the talent required and gave the assignments accordingly. Additionally, we offered training that will aid with task completion. We have developed a customized syllabus for each technology and divided it into basic, intermediate, and advanced levels as part of our organization-wide knowledge management program. Each level is connected to the assignment, and after review, the team is given access to the different course levels. This program’s knowledge foundation places equal emphasis on soft skills and technology.

 

  • What is the issue you faced while managing the team and how do you manage them? 

Since each member of your team is unique, a variety of difficulties arise on a daily basis. The difficulty is that a new fresher who has recently graduated from college joins the team and needs to be brought up to speed in order for him/her to get valuable expertise and assist the business in solving this issue. We also give them access to specialized training materials and assignment links. We must always communicate with them at regular intervals in order to understand their perspectives and take appropriate action. We also have weekly 1-on-1 meetings to provide correct counseling regarding their daily routines, etc. People may find it difficult to focus on learning new, advanced skills at work, gradually affecting their performance. We attempt to hold workshops on cutting-edge technical subjects each week to address this issue and keep people informed.

 

  • What is the message you want to convey to the younger generation/upcoming talent?

I always tell youngsters that we must continuously improve ourselves and to achieve the same, we should read at least one blog per day about new technological advancements. We should approach every challenge with a positive outlook and vigor.  Any technological challenge must first be broken down into a plan of action that will ultimately address the problem more quickly and most importantly be the first one to take the step and be the leader in technology upgrades. 

 

Conclusion-

 

In today’s fast-paced world, upgrading technology is crucial for businesses. It brings scalability, improved user experience, efficiency, security, and a competitive edge. By embracing technology upgrades, businesses can adapt to market demands, drive innovation, and achieve long-term success. Regular evaluation, improvement, and adoption of the latest tools are necessary for staying competitive and maximizing growth potential.

CategoriesAutomation Challenges Document Digitization Invoice Automation RPA

Manual vs Automated Accounts Payable Process

According to Business Insider Report, 44% of businesses are looking to add automation to their payables processes as a way to capitalize on the efficiency and cost-cutting benefits it brings in, while also cutting fraud and increasing access to payment data.

Let us first understand what is Accounts Payable process, how it works presently, and its challenges:

Accounts Payable means the purchase of raw materials/goods on credit for a certain period of time and are considered as Current Liabilities in Accounting terms. 

The accounts payable process starts with receiving an invoice from the supplier via email, in physical form, or uploaded to a supplier portal; which is then sent to a person who may be an accountant or handling the accounts payable. Subsequently, details from invoices are extracted manually and entered into spreadsheets. After this, every invoice is subjected to a review and approval process. In an enterprise, the approval process includes verification steps which constitute the three way matching process which is done by matching the details in the Purchase Order(PO), Invoice, and the GRN(Goods Receipt Note).

Well, the approval process typically includes the steps of verification to ensure that the supplier is not giving any false information and has followed up on their part of an agreement before getting paid. The first step is to check if what is seen amounts to what is paid for and that it adheres to the stated criteria. Upon receipt, checking is done to see if there are any duplicates of invoices (which might have been fabricated) or missing products. Followed by checking, if the right payment amount has been settled. Once these checks confirm everything, the financial personnel proceeds with payments.  

The above-explained process is presently carried out manually in most enterprises today, thus, with the expansion of business at every stage it becomes more time-consuming, error-prone, and tedious activity that on average would take at least 25 days to complete.

Account Payable Automation

Let us see by adopting Account payable automation, how it reduces fraud-related payments and saves time and cost. 

Automated Accounts Payable processing involves automatically fetching/downloading multiple documents like Invoices, Credit Notes, Debit Notes, Purchase Orders(PO), etc. from different sources like emails, supplier portals, designated folders on desktops, etc. The information is extracted from these documents and validated using rules to check the currency, total amount, tax rate, tax amount, etc kind of factors to prevent fraud. Post initial validation automated reconciliation is carried out between PO and Invoice (2 Way) or between PO, Invoice & Goods Received Note (3 Way )depending upon the enterprise requirement on the digitized data. The exceptions are handled using automated workflows and alerts & notifications are sent to the stakeholders post-processing. These extracted fields and other information are automatically injected into Accounting/ERP/ other downstream systems for further processing. Role-based operational key analytics and dashboards are provided based on advanced technologies like AI, ML, OCRi, NLP, etc, to drive effective decision making.

 Accounts Payable Automation Solution processes PO & Non-PO invoices 10X faster, with error-free accounts payable data entries, automated matching  & reconciliation, thus providing a significant reduction in costs per transaction, better visibility into business operations, reducing overall turnaround time with automated workflows, along with touchless invoice processing, and scalability with cloud-based technology.

 For making your AP Processing faster, simpler, and more accurate with automation, get in touch with us at info@AIQoD.com.

CategoriesAutomation Document Digitization Invoice Automation RPA

Is Touchless Invoice a Myth?

According to research, last year, most of the AP Leaders suffered a miserable state, a majority of 60% still face lengthy invoice and payment approval times.  Invoice processing is the most important part of the accounts payable process, which is mostly performed manually. This blog will discuss how to use automation in invoice processing and make the process easier.

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CategoriesAutomation Document Digitization RPA Video KYC

Five Senses & Hyper-Automation

Hyper-Automation is the automation of activities that were done by humans and exactly the way we would expect humans to do it. When we look at automation of activities it is primarily driven by the 5 human senses and humans have tried to mimic those in the real world and to elevate human life. 

From driverless cars to smart virtual assistants, from biometric sensors to connected devices, from smart cities to connected homes; the use of technology has become widespread. Many activities that we used to do physically are already automated, it has become a new norm for all of us and the future would be even more interesting with some amazing technologies shaping our lives in the coming years.

Similarly Automation has become one of the biggest needs for enterprises to improve efficiency, save cost, and also to speed up their operations. Automation empowers organizations by helping them embrace these new technologies with ease and reap the benefits of the technology through different platforms which gives that edge to the enterprises.

5 Senses Hyper intelligence

Hyper Intelligence

Let’s try to draw an analogy between our senses and  Automation :

  1. Sense of Touch: Touch refers to the human ability to use our fingers/surface of the skin in ways that allow us to identify our surroundings. In organizations, there are a lot and lots of people who are actually doing touch-based activities that help them to make appropriate decisions.  For example, Invoice Data-Entry is such a process, wherein an organization that receives vendors’ invoices on the generation of purchase orders while purchasing/ordering some equipment/service. These invoices are actually punched into Accounting/ERP systems by individuals in the accounts department. This task is time-consuming, prone to manual errors, and a cumbersome task to deal with.

Technology like Intelligent information management has been there in this segment, a few examples of those would be Accounts Payable Automation, Accounts Receivable Automation, etc.  These technologies help to make the whole process automated by fetching documents from multiple sources, sorting them, and extracting details of required fields; these details are then reconciled/matched with other documents and finally punched into Accounting/ERP systems without much human intervention except in the case of exceptions.

  1. Sense of Hearing: Sense of Hearing helps us to communicate with our surroundings by experiencing the vibrations created by sound. Let’s take an example, we are all familiar with Call centers, you need to call the helpline number of a firm, in case you need to reach out to them. Someone would pick up the call and answer your queries.

Now, this physical process is automated using Chatbots, IVRs, etc. So as soon as you open the website a chatbot appears welcoming you and straightaway asking you for your queries, you just need to type your question, and most of the time you get responses from the chatbot itself, in a faster and aligned response equivalent to your expectation.

  1. Sense of Sight: One of the most powerful senses of humans that makes us see the world as it is, guides us and helps us in clear processing and understanding of things around us through proper visualization and interpretation.

Let’s understand the technology equivalent for the same:

A. OCR(Optical Character Recognition) 

OCR is an older technology that is in existence for the past but over time has been advanced using modern technologies like artificial intelligence, machine learning, etc to enhance the processing capability similar to lenses and spectacles we use to improve our eye’s visibility.

From the organization’s perspective, if we talk about document processing of invoices, usually the accounting personnel looks at the invoice, reads it and interprets the data, and then punches it into the ERP system. This process of manual processing under workload conditions is prone to issues like manual typing errors, skipping of fields, misplacing of documents, wrong entries,etc

This has been replaced with the OCR technology which actually scans through the documents and extracts the information corresponding to different fields and accurately copies the data to the ERP/Accounting system without any errors and that also in a quick and efficient manner.

B. Face Detection:

This is one of the peculiar features of our eyes which helps us in recognizing individuals, places, and things to interpret, visualize and process information related to them.

Similarly, in the organizations this activity was usually done by the security guard standing at a gate where the person is actually verifying his/her ID card, verifying the person who’s actually getting into a building for security checks. 

This manual process now gets replaced by the technology of Face Detection & Recognition, the software recognizes faces and then lets the individual in through the security checks. This technology is employed for multiple scenarios like attendance management, fraud management in insurance organizations, and video KYC in Banking & Insurance, surveillance & threat management at airports and other such locations, etc.

  1. Sense of Speech:

The power to converse between individuals is also a key differentiator between humans and machines that helps them to express their feelings, share their thoughts and speak out their views.

We are all aware of modern technologies which all of us might have used or encountered like Alexa, Siri, Google Home, etc. in our day-to-day lives. Now we believe that in the future this technology is going to get into our professional lives as well where most of the operations could be executed using the power of speech, where instructions taken by machines will help us get things done.

  1. Sense of Smell :

The sense of smell is another important sense that humans possess to help us detect desirable foods, hazards, etc in our surroundings.

On the technology side, there are bots that are built to smell odors. For example, E-nose, these bots are used in very hazardous environments like chemical factories to detect the smell and identify leakages, etc,. These can also be employed at places where human lives cannot be risked and after-effects of the leak, explosion, bombing, etc have to be sensed for the viability of existence. 

 So in a nutshell, for activities that are manual and repetitive in nature, Hyper-automation can be used to bridge the gap to help grow in a more efficient and faster manner. Technology and its innovation are for the empowerment of humans and not for their replacement, they will help us to excel, innovate and focus on more strategic activities.

For more insights on how to ” Enable the Digital Enterprise of the Future using Intelligent information management” view our webinar.

CategoriesIgnite Time Management

How to Manage Time, Instead of Time Managing Us !!! – Part 6

Welcome to Part 6 the last part of the six-part series on “How to Manage your Time, Instead of Time Managing Us “.

In the previous parts, we have explored how “Staying Healthy”, “Planning the Day”, “Managing the Daily Tasks”, Staying Motivated” & “Discipline” can help us in Manage our Time effectively. In this final part, let us all evaluate what worked and what didn’t for each one of us…..

6 .  Checkpoint

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CategoriesIgnite Time Management

How to Manage Time, Instead of Time Managing Us !!! – Part 5

Welcome to Part 5 of the six-part series on “How to Manage your Time, Instead of Time Managing Us “.

In the previous four parts, we have explored how “Staying Healthy”, “Planning the Day”, “Managing the Daily Tasks” & Staying Motivated” can help us in Managing our Time effectively. In Part-5, we will discuss about “Discipline”.

5 . Discipline

Self-discipline is an art of getting yourself to take actions irrespective of your mental state

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CategoriesIgnite Time Management

How to Manage Time, Instead of Time Managing Us !!! – Part 4

Welcome to Part 4 of the six-part series on “How to Manage your Time, Instead of Time Managing Us “.

In Part 1 ,2 & 3, we have explored how “Staying Healthy”, “Planning the Day” & “Managing the Daily Tasks” helps us in Managing our valuable Time. In Part-4, let’s understand how “Staying Motivated“ is important

4.  Staying Motivated

To be able to stick to our plan, it is important that we also stay motivated until the time the task is complete. Staying motivated need, a lot of work on self. We cannot depend on external factors to keep ourselves motivated and expect to be happy and motivated throughout. We have to have a very good self-control and a strong will power to be able to manage our motivation.

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